Advertisement

Medical Records: More Than the Health Insurance Portability and Accountability Act

Published:September 12, 2020DOI:https://doi.org/10.1016/j.jand.2020.06.022

      Abstract

      It is the responsibility of each organization, including private practice businesses, to maintain a comprehensive medical records retention policy. While registered dietitian nutritionists (RDNs) are qualified and competent business owners, navigating through the challenges of proper medical record management can be difficult without a sound policy. A comprehensive medical record retention policy consists of 4 major components: creation, utilization, maintenance, and destruction as well as a retention schedule. Successful implementation of a comprehensive medical record retention policy promotes positive clinician-patient interaction and avoidance of potential legal ramifications.
      To read this article in full you will need to make a payment

      Purchase one-time access:

      Academic & Personal: 24 hour online accessCorporate R&D Professionals: 24 hour online access
      One-time access price info
      • For academic or personal research use, select 'Academic and Personal'
      • For corporate R&D use, select 'Corporate R&D Professionals'

      Subscribe:

      Subscribe to Journal of the Academy of Nutrition and Dietetics
      Already a print subscriber? Claim online access
      Already an online subscriber? Sign in
      Institutional Access: Sign in to ScienceDirect

      References

        • Tomes J.P.
        Keeping it private: Staying compliant with the HIPAA privacy and security rules. The American Health Information Management Association.
        • HIPAA Journal
        Clarifying the HIPAA retention requirements.
        • American Health Information Management Association (AHIMA)
        Retention and destruction of health information.
        (Updated October 2013. Accessed September 1, 2020)
      1. Privacy and security solutions for interoperable health information exchange report on state medical record access laws: Appendix A7 record retention. State Medical Records Laws. Minimum Medical Record Retention Periods for Records Held by Medical Doctors.
        • American Health Information Management Association
        AHIMA practice brief: Telemedicine services and the health record (2013 Update).
        http://bok.ahima.org/doc?oid=300269#.XhZVo6RYYuW
        Date accessed: September 1, 2020
        • Academy of Nutrition and Dietetics
        HIPAA and other regulations.
        • US Department of Health & Human Services
        Centers for Medicare and Medicaid Services. MLN Matters. Medical Learning Network.
        • Butler M.
        Release or not? Patients’ rights to health records becoming increasingly complex.
        J AHIMA. 2016; 87: 14-19
        • Rhodes H.
        Developing breach notification policies and procedures: An overview of mitigation and response planning. American Health Information Management Association.

      Biography

      K. Hui is scope/standards of practice specialists, quality improvement, Academy of Nutrition and Dietetics, Chicago, IL.

      Biography

      C. J. Gilmore is scope/standards of practice specialists, quality improvement, Academy of Nutrition and Dietetics, Chicago, IL.

      Biography

      M. Khan is senior manager, quality improvement, Academy of Nutrition and Dietetics, Chicago, IL.